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Address

1300 S. Grand Ave., Building A, Santa Ana

Click here for directions to the Records Center

Business Hours

7:00 AM to 4:00 PM

Monday through Thursday.

Friday Closed.

Contact Info

Tel: 714-647-3925
Tel: 714-647-3932
Fax: 714-568-9920

Email: RecordsCenter

1. Compliance with legal retention requirements
   In the absence of a records management program, organizations often fail to establish official record retention policies. Some records may be destroyed too soon while others may be retained far longer than necessary. Consequently, one of the fundamental objectives of any records management program is the development of records retention schedules-also called Records Control Schedules for all records in the organization. These schedules describe each category of record in the organization and specify a retention period, based on legal requirements and administrative needs.
   
   
2. Ensuring that documents are destroyed in a legally acceptable manner
   A records management program ensures that records are retained for a period that meets the minimum legal requirements. It is just as important to destroy the records in “the regular course of business”, a concept that is recognized in both Federal and State law. By following this concept, an organization can protect itself in the event of litigation or audit by ensuring that records with expired retention periods are destroyed in a legally acceptable manner.
   
   
3. Space savings
   Over the years the Records Center has come a long way toward attaining major savings in space. It is now routine for County offices to transfer inactive files to the Records Center and to dispose of records in accordance with Records Control Schedules.
   
   
4. Faster retrieval of documents and fewer misplaced documents
   The Records Center serves all County offices as a well-organized extension of their office filing system. When boxes of records are transferred to the Records Center, they are systematically catalogued and organized in a manner that greatly facilitates rapid retrieval of the documents. Individual files can usually be located in an average of only 60 seconds.
   
   
5. Reduction in expenditures for filing equipment
   The routine disposition of records in accordance with Records Control Schedules results in fewer files stored in prime office areas. Consequently, the need for filing cabinets and other filing equipment often decreases. Further, when inactive records are transferred to the Records Center, filing equipment is made available for current business needs.
   

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